Job Title: |
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AM (Supply Chain) HQ |
Category: |
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Procurement & Supply Chain |
Total Positions: |
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1 |
Job Location: |
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Islamabad |
Gender: |
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No Preference |
Minimum Education: |
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Bachelors |
Career Level: |
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Entry Level |
Minimum Experience: |
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1 Year3 Years |
Salary Range: |
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PKR 0 to 0 per Month |
Apply By: |
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Apr 3, 2018 |
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Job Description: |
Overview
- Check documents and approvals before invitation and ensure timely and accurate advertisement.
- Responsible to provide assistance for tender opening and to maintain record of pre-qualified Contractors.
Responsibilities
Tender Procedural Activities
- Checks tender documents/approvals before releasing for advertisement/invitation and provides contractual inputs to tender documents.
- Ensures that advertisements are accurate and are released in time.
- Verifies all tenders’ submissions to ensure that the submissions are in order and liaises with Manager Supply Chain regarding all non-compliance items to Standard Instructions and Conditions for PTCL Tenders.
- Arranges for necessary assistance to the tenders opening committee and arranges the distribution of tender documents to the Evaluation Committee member.
- Keeps custody of offers, bid bonds, performance bonds and advance payment guarantees, checks them for wordings, amount, validity etc. and requests for extension prior to expiry, following-up as required. Releases Bonds when due and prepares regret letters.
- Monitors the process of all tenders and reports to Manager/ Contracts any abnormalities.
- Checks relevant management approvals for contracts preparation, attend initial preparation of draft agreements, amendments, addendum etc., incorporates necessary attachments - technical, commercial and financial inputs and updates the documents in liaison with concerned department.
- Obtains necessary clarifications with regard to technical annexes, Bill of Quantities, training details etc. from concerned Department.
Record Maintenance & Security
- Ensures that all records/documentation including the list of pre-qualified contractors are properly maintained and updated.
- Inputs and updates the details of bank guarantees (performance bonds, advance payment guarantees etc.) in the computer system, safe custody of all bank guarantees and power of attorney.
- Inputs and updates the details of bank guarantees (performance bonds, advance payment guarantees etc.) in the computer system, safe custody of all bank guarantees and power of attorney.
- Calls for Performance Bond for each purchase order and advance payment guarantees for the invoices submitted to Finance Department- checks the wording, validity, call for amendment if the text is not suited to our requirement. Calls for extension, if the Provisional/Final Acceptance Certificates are not issued within the validity period.
- Maintains register of all Tender documents/contracts, controls the filing of all documents to ensure accurate records are maintained for those issued out or sent to storage.
- Stores all contracts and documents in a computerized system to ensure proper follow-up.
Reporting
- Preparation of Weekly Reports
- Submission of Dashboards (daily / weekly) to Management.
- Updating / Monitoring of Delivery Tracker to ensure deliveries as per PO/ agreement.
- Maintain complete record pertaining to Vendor Management and submission of dashboard summary / reports to Management as per requirement.
- Any other projects assigned by the Supervisor
Functional Competencies:
- Process Tendering
- Supplier Management
- Supply Chain Strategy
- Vendors Selection
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Company Information |
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Company Name: PTCL Group Company Description: pPakistan Telecommunication Company Limited (PTCL) is proud to be Pakistan most reliable and largest converged services carrier providing all telecommunications services from basic voice telephony to data, internet, video-conferencing and carrier services to consumers and businesses all over the country. Whether it is an office in the largest city of Pakistan or a home in a small village, we are present in every corner of Pakistan to serve our customers./p
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